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Click here👆to get an answer to your question ✍️ Which type of inter - departmental communication is used for disseminating information to a large number of employees within an organisation?
Which type of inter-departmental communication is used for disseminating information to a large number of employees within an organisation?A
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Updated on : 2022-09-05
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Correct option is C)
Office circular are used for giving information to a large number of people. It need not be issued by competent authority but generally it is issued by officers or managers.
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Internal Communication: Definition, Challenges and Top Reasons Why It’s More Important than Ever
What is the definition of internal communication, what are the main IC challenges most companies are facing and how to overcome them? Read more.
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Internal Communication: Definition, Challenges and Top Reasons Why It’s More Important than Ever
Written By Valène Jouany Reading Time 15 minutes Facebook Twitter Email LinkedIn
Building an effective internal communication strategy is a great way to make your workplace more productive, collaborative and engaged.Internal communication is the future of work. Whether you’re growing a small or a large business, your internal communication has a direct impact on your company’s success.
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The way you communicate with your employees has a tremendous impact on employee productivity, teamwork, employee experience, and ultimately employee engagement.44 percent of employees feel that managers don’t provide clear information about the company’s vision and 72 percent of employees don’t have a full understanding of the company’s strategy.
So, what actually internal communication is and who should be responsible for crafting an internal communication strategy?
What are the challenges that most businesses are facing and why your internal communication should be your top priority? Let’s find out!
Internal Communication in a Nutshell
Internal communication (also known as IC) refers to a group of processes or tools that are responsible for effective information flow and collaboration among participants within an organization.
Internal communication involves communication between top management, management and employees.
An open and transparent communication is a great way to make sure your employees understand the company’s mission statement and that everyone is aligned with the company’s values. It also plays an important role in breaking down organizational silos.
Related: Company Values: Definition, Importance and Examples
Your internal communication impacts your business in so many different ways including:
Strategic alignment within the company
Employee motivation and productivity
Customer service Innovation Employee experience Company culture Employee engagement Employee retention
Source: Harvard Business Review
The scope of IC function can span from disseminating organizational information to turning employees into better communicators both internally and externally.
Related: 4 Types of Content Employees Want to Share
Internal Communication Is Everyone’s Responsibility
You’ve probably heard that in large organizations, the internal communication department is responsible for internal communication and that in small businesses, where there is usually no IC department, HR is in charge of the internal communication strategy.
However, your internal communication has a direct impact on your business’s health.
It also involves many different participants: top management, managers and employees. In that sense, IC doesn’t involve only one department. It’s everyone’s responsibility.
Related: Who is Responsible for Internal Communication?
Everyone in your organization should feel responsible for your internal communication:
The CEO develops the company’s vision, goals and mission statement
To get employees excited about your vision, you’ll need to find a way to engage them with your content.
Sending a monthly newsletter to your employees to inform them about company updates or your product roadmap is not the best way to get them on board! Instead, share visual content such as infographics or videos to inform and engage with your employees.
Also, make sure that your content distribution allows you to reach the right employee at the right time.
If employees miss out on important information, they may feel frustrated which may impact their morale and productivity.
Related: Why Your Employees Are Missing out on Important Information
Managers explain the company goals and how employees’ role fits in the big picture
It’s important that employees have a clear understanding of how their role impacts the company’s success.
Just 40% of internal comms professionals believe that employees understand ‘well’ or ‘very well’ the contribution they’re making to their organization’s strategy.
Encourage two-way communication to make sure managers and employees are aligned with the company’s vision.
The perception employees have about an organization and their role has a direct impact on their motivation and productivity.
The role of information technology (IT) in disseminating statistics
Symposium 2001/27 10 July 2001 English onlySymposium on Global Review of 2000 Round of Population and Housing Censuses: Mid-Decade Assessment and Future Prospects
Department of Economic and Social Affairs
United Nations Secretariat
New York, 7-10 August 2001
The role of information technology (IT) in disseminating statistics:
Focusing user needs and expectations*
Sten Bäcklund**Table of contents
Dissemination on the user’s terms – the user in focus
1.1 Identifying users and stakeholders
1.2 Meeting the users’ needs and expectations
1.2.1 Provide quality data
1.2.2 Present your information in a clear and easy-to-use way
1.2.3 Give your users a choice
1.2.4 Recognize and adapt to new technologies on the user side
1.3 Outlining a dissemination strategy
1.3.1 Conventional methods
1.3.2 Using electronic media
1.3.3 Internet: a mix of both?
1.4 Choosing the Internet as the main platform for disseminating statistics
1.4.1 Deciding on an Internet policy
1.4.2 Technology concerns
1.4.3 The web site and services offered
1.4.4 Analysing information
1.4.5 Testing and monitoring
1.5 Sharing information
1.5.1 Connecting offices and security
1.5.2 What about XML?
1.7 Home pages of selected NSOs
Annex 1. Some indicators on how IT relates to quality
Annex 1. Some indicators on how IT relates to quality (cont.)
Annex 2. Conceptual firewalling
Annex 3. The process of publishing
Annex 4. Importance of web design features
In this paper we will make a non-technical approach to the present and future use of information technology (IT) for disseminating statistics. We will focus on user needs and expectations and how this will decide on how dissemination strategies are formed and implemented. We will discuss recent IT practices for dissemination but also point at trends that will have an impact on how a statistical organization must adjust in the future. We will also concentrate on how the use of Internet techniques and methods can facilitate meeting public demands and what is needed to do so.
Identifying ways of marketing and disseminating information has always been important to statistical agencies. With the advent of the Internet it became possible to reach the public within a totally new framework, and the technologically most advanced national statistics offices launched their first web sites in the mid-1990s. Since then the Internet has grown beyond imagination and you can hardly attend any conference, seminar or workshop where Internet solutions are not discussed or promoted.
In this context we will continue from the findings of two events held under the auspices of the UN Statistics Division (UNSD) and with a bearing on our further discussions on the combination of dissemination and IT.
Referring to the conclusions from the UNSD Seminar on User Relations, Marketing and Dissemination of Official Statistics (UNSD, 2000) directed to CIS (Commonwealth of Independent States) countries, we can identify some salient points:
q The importance of quality output in terms of relevance, accuracy and timeliness;
q Good media relations;
q Identification of important user groups;
q Pricing policy; and
q Information sharing on good practices and examples.
The seminar focused on reaching and servicing customers, addressing the needs of the private sector and on ways of approaching media and the public at large.
The second ESCAP workshop (United Nations Economic Commission for Asia and the Pacific) on Census Data Processing, Storage and Dissemination (UNESCAP, 2001) was held in Bangkok in March 2001. Of special interest here are item 4 of the agenda titled “Translation of data users’ needs into dissemination strategies” and item 5 of the same agenda, “Innovative technologies for data dissemination technologies”. Papers were written and introduced by representatives from the Australian Bureau of Statistics (Hardy, 2001a and Hardy, 2001b) and Statistics New Zealand, (Archer, 2001), while two country papers on census dissemination were presented (Viet Nam and Cambodia).
From the vendor side Beyond 20/20, Space-Time Research and Statistics Sweden were invited to show their products.
The workshop recommendations were numerous and, even if quite a few are relatively detailed, the sheer number shows how important the area is considered. The following list gives a snapshot of major topics on IT/dissemination and refers to the numbered paragraph in the final report:
q Use public-domain software, mainstream solutions, off-the-shelf packages ;
q Start small, think big in Data Warehousing and On-Line Analytical Processing (OLAP) ;
q Provide analytical flexibility, client customization ;
q Metadata management ;
q Low-cost GIS solutions ;
q User contacts/consultations ;
q Monitoring changes in user population ;