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    6 Ways Technology Increases Productivity [Updated]

    Technology can significantly improve your team’s productivity. Find out how and which productivity apps can help make it happen.

    By: Mark Sheldon Villanueva on February 1st, 2022

    6 Ways Technology Increases Productivity [Updated]

    productivity apps

    Editor's note: This post was originally published in July 31, 2020, and has been revised for clarity and comprehensiveness.

    It’s not hard to see how smartphones and the internet cause distractions at work. But these tools — and technology in general — aren’t all that bad. If used properly, these can help your business easily and quickly achieve your goals.

    At ITS, we’ve helped hundreds of businesses make the most of technology to help boost their team’s performance. In this article, we’ll look at the six ways modern devices and applications can increase efficiency and productivity in the workplace.

    1. Automates and Systematizes Workflows and Processes

    Many successful businesses use applications for streamlining complex workflows and processes. They have features that ease repetitive and time-consuming tasks. These include activities such as collecting and sorting information or paying bills.

    From marketing to operations, there are many business automation tools that can make things run more efficiently.

    For instance, HubSpot is a customer relationship management, sales, and marketing platform that gathers and organizes client information and daily customer interactions in one place. It allows businesses to engage with prospective customers. The app creates unique, personalized experiences for them. That can ultimately encourage them toward the next best action to take.

    Meanwhile, Rippling is an employee management software that lets HR manage employees’ payroll, benefits, devices, apps, and more using a single platform.

    Turning over recurring and monotonous tasks to powerful computers increases productivity. It also reduces the chance of human error. What’s more, letting technology do the heavy lifting allows you and your employees to focus on core business tasks and revenue-generating activities.

    2. Keeps Lines of Communication Open

    As remote work continues to be the new normal, cloud and mobile technologies remain essential. They help ensure that distributed workforces have the appropriate resources to stay connected and productive.

    With the cloud, you can access key business applications and connect with your employees, partners, and clients in an instant.

    For instance, a cloud-based solution like a Voice over Internet Protocol phone system enables users to make and receive phone calls via the internet. That is beneficial for remote work setups. It allows employees to easily reach out to colleagues and customers without the hassle of traditional phone systems.

    Meanwhile, communication and collaboration platforms like Slack, G Suite, and Microsoft Teams can enable your remote teams to work together despite being apart. Similarly, video conferencing apps like Zoom and Google Meet make it easier to host interactive virtual meetings and stay productive.

    A central repository for processes, such as SharePoint, allows users to securely share and manage content with colleagues inside and outside your organization. What’s great is that SharePoint integrates with Microsoft Teams. It can also sync across PCs, Macs, and mobile devices, making it easier to collaborate on documents and presentations. Similarly, Confluence allows users to create, collaborate, and organize everything from quarterly planning documents to new hire blogs in a single place.

    3. Enables more strategic planning and time management

    Proper time management is one way to ensure that you and your employees get the most out of your workday. Calendar and scheduling applications such as Google Calendar integrate with almost every kind of productivity app. They are also instantly accessible on any device. Simply plot your tasks and do your best to complete these within their designated timelines. Setting reminders can help keep you on track and develop good habits.

    You can also use time tracking tools like Time Doctor to keep tabs on your remote employees’ progress and pace. Doing so allows them to be more conscious of how they spend their day and how much productive time they put in on a regular basis. That can help them see which tasks they need to put less or more effort into and eventually improve their efficiency.

    4. Simplifies setting and meeting goals

    In reading the success stories of prominent personalities, you’ll notice a striking similarity: most had a vision and a strong desire to accomplish it. Many also had organized and detailed plans of action for achieving certain goals. There is power in goal setting, and technology can help you create and follow your own blueprint for success.

    स्रोत : www.itsasap.com

    Implementing New Technology

    For all the dollars spent by American companies on R&D, there often remains a persistent and troubling gap between the inherent value of the technology they develop and their ability to put it to work effectively. At a time of fierce global competition, the distance between technical promise and genuine achievement is a matter of […]

    Digital Transformation

    Implementing New Technology

    For all the dollars spent by American companies on R&D, there often remains a persistent and troubling gap between the inherent value of the technology they develop and their ability to put it to work effectively. At a time of fierce global competition, the distance between technical promise and genuine achievement is a matter of […]

    by

    Dorothy Leonard-Barton

    and William A. Kraus by

    Dorothy Leonard-Barton

    and William A. Kraus

    From the Magazine (November 1985)

    Tweet Post Share Save Buy Copies Print

    For all the dollars spent by American companies on R&D, there often remains a persistent and troubling gap between the inherent value of the technology they develop and their ability to put it to work effectively. At a time of fierce global competition, the distance between technical promise and genuine achievement is a matter of especially grave concern. Drawing on their long study of the difficulties managers have had in closing this gap, the authors identify half a dozen key challenges that managers responsible for implementing new technology must surmount: their inescapably dual role, the variety of internal markets to be served, legitimate resistance to change, the right degree of promotion, the choice of implementation site, and the need for one person to take overall responsibility.

    Introducing technological change into an organization presents a different set of challenges to management than does the work of competent project administration. Frequently, however, the managers responsible for shepherding a technical innovation into routine use are much better equipped by education and experience to guide that innovation’s development than to manage its implementation.

    In the following pages, we describe some of the challenges managers must overcome if companies are to absorb new technologies efficiently. We also suggest strategies managers can use to address these difficulties. Although the examples we cite are all computer related and come from the experience of large manufacturers, the issues raised and strategies proposed apply every bit as well to small businesses, to service operations—in fact, to any organization where technological innovation flourishes.

    Our findings derive from our combined research and consulting experience with more than 20 large multinational corporations and with some 70 organizations within General Electric. Our focus is on internally developed technologies; but as vendors of advanced manufacturing equipment have found in their efforts to help implement the systems they market, new technologies, no matter what their origin, confront managers with a distinctive set of challenges.

    A Dual Role

    Those who manage technological change must often serve as both technical developers and implementers. As a rule, one organization develops the technology and then hands it off to users, who are less technically skilled but quite knowledgeable about their own areas of application. In practice, however, the user organization is often not willing—or able—to take on responsibility for the technology at the point in its evolution at which the development group wants to hand it over. The person responsible for implementation—whether located in the developing organization, the user organization, or in some intermediary position—has to design the hand-off so that it is almost invisible. That is, before the baton changes hands, the runners should have been running in parallel for a long time. The implementation manager has to integrate the perspectives and the needs of both developers and users.

    Perhaps the easiest way to accomplish this task is to think of implementation as an internal marketing, not selling, job. This distinction is important because selling starts with a finished product; marketing, with research on user needs and preferences. Marketing executives worry about how to position their product in relation to all competitive products and are concerned with distribution channels and the infrastructure needed to support product use.

    Adoption of a marketing perspective encourages implementation managers to seek user involvement in the: (1) early identification and enhancement of the fit between a product and user needs, (2) preparation of the user organization to receive the innovation, and (3) shifting of “ownership” of the innovation to users. We discuss the first two of these issues in this section of the article; the third we cover later.

    Marketing Perspective

    That involving users in a new technology’s design phase boosts user satisfaction is quite well known, but the proper extent, timing, and type of user involvement will vary greatly from company to company. For example, software developers in an electronic office equipment company established a user design group to work with developers on a strategically important piece of applications software when the program was still in the prototype stage. Prospective users could try out the software on the same computer employed by the program’s developers. The extremely tight communication loop that resulted allowed daily feedback from users to designers on their preferences and problems. This degree of immediacy may be unusual, but managers can almost always get some information from potential users that will improve product design.

    स्रोत : hbr.org

    Five ways technology can help the economy

    The World Economic Forum is an independent international organization committed to improving the state of the world by engaging business, political, academic and other leaders of society to shape global, regional and industry agendas. Incorporated as a not-for-profit foundation in 1971, and headquartered in Geneva, Switzerland, the Forum is tied to no political, partisan or national interests.

    Financial and Monetary Systems

    Five ways technology can help the economy

    Apr 11, 2013

    Elena Kvochko

    Manager, World Economic Forum

    At a time of slowed growth and continued volatility, many countries are looking for policies that will stimulate growth and create new jobs. Information communications technology (ICT) is not only one of the fastest growing industries – directly creating millions of jobs – but it is also an important enabler of innovation and development.

    The number of mobile subscriptions (6.8 billion) is approaching global population figures, with 40% of people in the world already online. In this new environment, the competitiveness of economies depends on their ability to leverage new technologies. Here are the five common economic effects of ICT.

    1. Direct job creation

    The ICT sector is, and is expected to remain, one of the largest employers. In the US alone, computer and information technology jobs are expected to grow by 22% up to 2020, creating 758,800 new jobs. In Australia, building and running the new super-fast National Broadband Network will support 25,000 jobs annually. Naturally, the growth in different segments is uneven. In the US, for each job in the high-tech industry, five additional jobs, on average, are created in other sectors. In 2013, the global tech market will grow by 8%, creating jobs, salaries and a widening range of services and products.  

    2. Contribution to GDP growth

    Findings from various countries confirm the positive effect of ICT on growth. For example, a 10% increase in broadband penetration is associated with a 1.4% increase in GDP growth in emerging markets. In China, this number can reach 2.5%. The doubling of mobile data use caused by the increase in 3G connections boosts GDP per capita growth rate by 0.5% globally. The Internet accounts for 3.4% of overall GDP in some economies. Most of this effect is driven by e-commerce – people advertising and selling goods online.

    3. Emergence of new services and industries

    Numerous public services have become available online and through mobile phones. The transition to cloud computing is one of the key trends for modernization. The government of Moldova is one of the first countries in Eastern Europe and Central Asia to shift its government IT infrastructure into the cloud and launch mobile and e-services for citizens and businesses. ICT has enabled the emergence of a completely new sector: the app industry. Research shows that Facebook apps alone created over 182,000 jobs in 2011, and that the aggregate value of the Facebook app economy exceeds $$12 billion.

    4. Workforce transformation

    New “microwork” platforms, developed by companies like oDesk, Amazon and Samasource, help to divide tasks into small components that can then be outsourced to contract workers. The contractors are often based in emerging economies. Microwork platforms allow entrepreneurs to significantly cut costs and get access to qualified workers. In 2012, oDesk alone had over 3 million registered contractors who performed 1.5 million tasks. This trend had spillover effects on other industries, such as online payment systems. ICT has also contributed to the rise of entrepreneurship, making it much easier for self-starters to access best practices, legal and regulatory information, marketing and investment resources.

    5. Business innovation

    In OECD countries, more than 95% of businesses have an online presence. The Internet provides them with new ways of reaching out to customers and competing for market share. Over the past few years, social media has established itself as a powerful marketing tool. ICT tools employed within companies help to streamline business processes and improve efficiency. The unprecedented explosion of connected devices throughout the world has created new ways for businesses to serve their customers.

    Author: Elena Kvochko is Manager of Information Technology Industry at the World Economic Forum

    Image: REUTERS

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    स्रोत : www.weforum.org

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