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    which of the following ms word view gives maximum space to a document

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    4 Using Views

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    4 Using Views

    4 Using Views Contents

    4.1 Normal View 4.2 Outline View

    4.3 Page Layout View

    4.4 Full Screen

    In the View Menu of Word you can accommodate the appearance of the Word window on your display. You can:

    Select which toolbars should be displayed

    Decide if the ruler should be displayed or not, and

    Choose between different ways of displaying the document contents.

    To properly set the View options refer to Accessibility Settings for Microsoft Word. Concerning the appearance of document contents there are a number of very useful View options.

    4.1 Normal View

    Menu: View, Option: Normal

    This choice gives the largest area of window space that can fit into a document window. With this view, your document will automatically zoom to eliminate unneeded white space and fill up the area with as much text as possible. This should be the default view under which you do most of your typing.

    4.2 Outline View

    If you work with a larger document with properly made structuring, this view will help you a lot getting a fast overview of the whole and moving precisely from chapter to chapter and from section to section through its contents.

    The following table lists the most important keyboard shortcuts for the outline view.

    Switch to outline view ALT+CONTROL+O

    Switch to normal view ALT+CONTROL+N

    Expand or collapse all text or headings ALT+SHIFT+A

    Show the first line of body text or all body text ALT+SHIFT+L (toggle)

    Show all headings with the Heading 1 style ALT+SHIFT+1

    Show all headings up to Heading n ALT+SHIFT+N

    4.3 Page Layout View

    Menu: View \ Page Layout

    Whenever you are writing a letter that needs a certain format, or spacing becomes an issue, you should turn on this feature. This view gives a look at the actual page as it will look if printed: the borders of the page show, headers and footers are visible at their actual locations, and the spacing appears proportionate to the printed document. The drawback is that Word has to zoom out of the document to allow viewing of the full margin; therefore, text appears smaller. As such, this is a great view when formatting becomes an option or you want to work on a preview of the document that will appear identical to the one you print.

    4.4 Full Screen

    Menu: View \ Full Screen

    This option puts the document on the screen without anything but the page: no buttons, menus, scrollbars, not even the Start Menu! In fact, the only button available is the choice to close the Full Screen. You can also close it by pressing ESCAPE.

    This will allow the most space possible in Word for viewing the document, and it can be used in conjunction with other views (for example, you can do a Full Screen of the Page Layout View). The drawback is that the additional features of Word are hidden under this display. Those writing long documents, or those comfortable with using the keyboard to move through a document can most effectively take advantage of this option.

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    Understanding Views (Microsoft Word)

    Want to see how your document will look before it's printed? Or, do you want to see what things will look like if you put your document on the web? Word allows you to easily view your document in a few different ways. Here's how.

    Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), . For a version of this tip written specifically for earlier versions of Word, click here: Understanding Views.

    Understanding Views

    Written by Allen Wyatt (last updated December 18, 2021)

    This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365

    2

    Word provides different ways you can view your documents, depending on your particular needs. The major views available in Word are Print Layout, Full Screen Reading, Web Layout, Outline, and Draft. (In Word 2013 the Full Screen Reading view was renamed the Read Mode view.) You can choose which view you are using by clicking on the view controls at the bottom-right corner of the program window or by selecting a view from the View tab of the ribbon. (Using the view controls at the bottom-right corner of the program window allows you to access only a limited number of views. To get to all of the available views, use the View tab of the ribbon.)

    Print Layout view is the one most closely related to what your document will look like when you actually print it. This viewing mode, which is the one you will probably use most of the time, allows you to see your headers and footers in place, what your margins look like, how your text boxes appear in relation to text, and what your graphics look like in your document. This is the viewing mode you should use if you want to always see what your document will look like.

    Read Mode view (Full Screen Reading view in earlier versions of Word) allows you to do exactly what its name suggests—read your document using the full screen of your system. The view gets rid of the ribbons and uses the maximum screen space available to display your document. Typically, the document will be displayed in two facing pages, but the number of pages displayed can be affected by the size of the monitor you are using. There is no editing allowed in this view; it is for reading only. You can exit this view by simply pressing the Esc key. (In many ways, Read Mode is very similar to Print Preview in older versions of Word.)

    Web Layout view is designed to allow you to easily see how your documents will look if used in an online environment. There is not much more to say about this viewing mode; it is provided for those who intend on publishing their Word documents online.

    Outline view is used when you want to work with large portions of your document at the same time. It allows you to collapse your document and view only the major headings. The text under each heading can be hidden so it does not obscure your view of document organization. When you select Outline view, an additional Outlining tab appears on the ribbon. This tab allows you to control what is displayed in this view.

    Draft view can be considered a "pared down" version of the Print Layout view. It allows you to generally see how your text will appear on paper. This means you can see what each line will look like, how the text appears, and where the lines will break. You can also see where each page will break. An advantage of this view is that the styles used in the document are displayed in the style pane to the left of the screen. Draft view is helpful if you are using an older, slower computer that can't display the Print Layout view particularly quickly. (Print Layout view requires more computing overhead to display information.)

    There is one additional "view" (more correctly called a "mode") that should be addressed—Focus. This view or mode is available on the View tab of the ribbon, in the Immersive group. It was added in Microsoft 365, and it removes all extraneous distractions so that you can focus specifically on the words. It is similar to Read Mode, except it allows you to edit your document. Like Read Mode, you can exit Focus mode by pressing the Esc key.

    If you open multiple documents, or you are use multiple panes or windows to view the same document, switching views in one of the windows or panes will generally not affect the others. Read Mode and Focus mode can affect the others, as these modes rely upon the full screen, not on individual panes or windows. The other views, however, work within panes or windows and Word allows you to control the views in the panes and windows independently. Thus, you can use one document pane to see what your document looks like in one view, and another to work with the document in an entirely different way.

    WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8142) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Understanding Views.

    Author Bio

    Allen Wyatt

    With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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    Read documents in Word

    How to use Read Mode to read documents in full screen mode, but still add comments, translate words, copy, or highlight text.

    Read documents in Word

    Word for Microsoft 365 Word 2021 Word 2019 More...

    Common reading tools are built in right into Word: page through a document, add comments, define and translate words, and copy or highlight text, as well as other convenient reading tools. You can turn full screen mode on or off in the ribbon.

    Newer versions Office 2010 Office 2007

    If you’re reading a document, not writing or major editing, click or tap View > Read Mode to hide the writing tools and menus and to leave more room for the pages themselves. Read Mode automatically fits the page layout to your device, using columns and larger font sizes, both of which you can adjust.

    To get out of Read Mode, click or tap View > Edit Document.

    In addition to the reading controls you use regularly, you can zoom in and out on images and other objects, expand or collapse sections, or watch embedded videos. Adjust columns, page color, and layout. Open the Navigation Pane to quickly move around in the document.

    Read

    Click View > Read Mode to switch to the Read Mode layout.

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